MARCH 13–16 • 2021

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For this virtual event, you’ll have the opportunity to submit your poster to be presented in a virtual exhibit hall just like in an in-person event. The process to submit your presentation is slightly different for the virtual event, however, so please follow this guide.

Poster Set Up Deadline- 3/1/21

To facilitate the virtual poster sessions, we are asking all poster presenters to pre-record a video(optional) of their presentation with captioning. While this is an optional video, we do think it will greatly enhance your poster presentation. This video will be linked from YouTube to the poster hall on the virtual platform where meeting registrants will visit. Live poster presenting will occur during your scheduled time. Details will follow.

Your presentation should include: video <5 minutes (optional), abstract, and be uploaded  no later than March 1, 2021. All presenters will be sent a personal invite link to upload their presentation to the platform.

Presenter Requirement Checklists

  • Presenters may to provide one video with captioning of no more than 5 minutes (optional)
  • If you choose to provide a video, upload video to YouTube and submit link. (required)
  • Abstract <250 words (previously submitted)
  • PDF of Poster, one standard page, single slide
  • Presenters must agree to attend the meeting and be present during assigned poster session chat (required)
  • Profile: Email and Photo (required)
  • Poster Presenters must register for the meeting (required), no later than 3/1/21. See:

Follow These Steps:

1. How To Make a Video using Screencast-O-Matic Save Your Video File

2. Provide PDF of Poster

PDF Filename Protocol Example(s):

  • PDF_Poster_A_75_Mangun.pdf
  • PDF_Poster_B_31_Egner.pdf

*Must be one slide only, and horizontal view.

3. Upload Your Video & PDF to Virtual Platform

We just created an exhibitor profile for you and are excited to introduce you to your private exhibitor portal!

Your exhibitor portal, for poster presenters, is where you'll be able to manage your profile, poster design, assigned tasks, and file uploads. This is the back end of our virtual meeting platform.

We strongly suggest that you bookmark your exhibitor portal and take the time to perfect your poster presentation details. Note, the Poster Presenter upload deadline has been extended to March 1, 2021.

Please follow the steps to login in and building your poster presentation (which is called a booth in the virtual platform) in the Exhibitor Portal.

A.  Log in and upload your poster material (Login and Password sent in email)

Note: This login and password are for uploading only. To attend the virtual meeting, register and then you will receive an attendee login and password in the days before the event begins.

B. Watch video on how to build virtual booth:

Parts of this video will be specific to exhibitors, but there is very useful info on building your poster presentation too.

C. Exhibitor PortalPrivate area where you manage your profile, poster design, assigned tasks, and file uploads.

Items you will need to include in your poster presentation (booth). Clicking on each element in the platform will show the details, such as size etc.:

Edit Profile: Proof all elements for accuracy. If you find typos you may edit.

      • Proof: Organization Name = Poster Number & Title
      • Proof: Tagline = First/Presenting Author and affiliation
      • Proof: Organization Description = Full abstract
      • Enter: Email (Required)
      • Enter: Keywords
      • Contact Info (Optional)
      • Website – Website of your lab, etc. (Optional)
      • Social Media- Optional
      • Click SAVE PROFILE - Important

Edit Design

      • Logo- Not used for Posters
      • Add Thumbnail- This is your photo (Required)
      • Banner- Not used for Posters
      • Upload Promotional Video- This is your poster video (Optional)
      • Click SAVE DESIGN – Important

Note: Join Live and Request Info in the Virtual Booth Preview will not be enabled for the virtual meeting.

File Uploads

      • Add New File- This is where you upload your poster PDF file.
      • Click ADD FILE- Important

Note: Ignore any element not described above.

4. Presenter Information

Our virtual platform uses the word exhibitor as presenter; booth as poster. Click here for more information on the Poster Presenting in our virtual platforms.

 5. To Do List Reminders

  • Optional: Make video (no more than 5 minutes) with captioning (you can use any video recording program you like, but it must be captioned.)
  • Check video time limit and re-record if over 5 minutes long.
  • Make and upload pdf of poster to platform
  • Build and upload your poster presentation in platform
  • Register for the virtual meeting:


MARCH 13–16 • 2021

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