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VIDEO INSTRUCTIONS FOR SPEAKERS

Speakers Deadline

To facilitate the virtual symposium sessions, we are asking all symposia presenters to pre-record a video of their presentation with captioning. This video will be posted on the virtual platform where meeting registrants will visit.

Please pre-record your presentation with your slides and captioning and place in Dropbox using the link we sent you, no later than February 18, 2021.

Speaker/Presenter Timing Table

Type of Presentation Maximum Time Limit Per Video*
Keynote Introducer 5 minutes
Keynote Speaker 55 minutes
GAM & DCC Awards Introducer 5 minutes
GAM & DCC Awards Speakers 55 minutes
YIA Introducer x 2 5 minutes
YIA Speakers 25 minutes
Invited Symposia Chair - Intro 8 minutes
Invited Symposia Speaker 28 minutes
Special Session Chair- Intro 8 minutes
Special Session Speaker 28 minutes
Symposia Chair – Intro 8 minutes
Symposia Speaker 28 minutes
DataBlitz Chair – Intro 5 minutes
DataBlitz Speaker 5 minutes
*Do not go over the time limit or you will need to re-record

 

Speaker/Presenter Requirement Checklists

  • Introducer of Keynote & Awards must provide video introduction with captioning (required)
  • Chair must provide introduction with captioning. (required)
  • Speakers need to provide video with captioning within the time limit (required)
  • Data Blitz Speakers need to provide video with captioning within the time limit, please remember to introduce yourself at the beginning of your video (required)
  • Abstract <250 words (required)
  • Speakers must agree to attend the meeting and be present during session chat. (required)
  • Invited & Symposia Session chairs must set up and moderate a Zoom Q&A chat/meeting. If you have a Zoom account the chat can be as long as you like, free Zoom accounts limit you to 40 minutes. Send zoom link with video. (required)
  • Photo/Bio (required for Keynote & Awards only)
  • Symposia and DataBlitz chairs and speakers must register for the meeting (required), see: https://www.cogneurosociety.org/registration

 

Dropbox Account Needed (Dropbox is Free)

All speakers were emailed a special link to a shared Dropbox folder called "CNS 2021 Speaker Videos", please make sure you have signed up for a Dropbox (https://www.dropbox.com/) account to access the shared folder before saving your video recording. If you can't find the link please contact kbosch@cogneurosociety.org

Screencast-O-Matic

CNS provides a free Deluxe Screencast-O-Matic account to all presenters to help you create and caption your video presentation. Screencast-O-Matic provides tools for recording, uploading, and captioning your video. Check out these two brief Screencast-O-Matic Training Videos for more information on basic (e.g. recording with or without webcam and deluxe features (e.g. adding captions). They are <2 minutes each and will simplify your recording process.

You are not required to use Screencast-O-Matic to create your video. However, you will need to use the Screencast-O-Matic captioning tool to add captions to your video prior to uploading your video file.

Downloading and Installing Screencast-O-Matic

Instructions for installing Screencast-O-Matic are shown below.

  1. Go to https://screencast-o-matic.com/CNS2021.
  2. Click “Download Install” to initiate the download of the application.
  3. Install and launch the Screencast-O-Matic application.
  4. Click the “I have a Team Plan” button.
  5. Enter the Access URL: “CNS2021”.
  6. Enter the Password that was emailed to you. If you can't find the password, please contact us at kbosch@cogneurosociety.org.
  7. Screencast-O-Matic is now installed and running. See the instructions below for information on recording, captioning, and uploading your presentation video.

How to Add Background Screen to Video in Screencast-O-Matic prior to recording.

  1. Add background before starting to record. Go to the Tools menu.
  2. First remove your background color from the recorder or video editor.
  3. Go to Tools, click on Overlay then Image
  4. Choose an image from your computer.
  5. Once it is placed on your video, move image to cover your Main Video.
  6. In the Image Menu, click on Layering.
  7. Drag the Image below ‘Main Video’. You will notice your webcam recording placed above your image.
  8. To add the image throughout your video, adjust the transitions by clicking on In and Out in the image menu.
  9. Play to preview your video.

Recording Video

Screencast-O-Matic has a screen recorder for creating presentation videos. Before starting to record in Screencast-O-Matic, check out these additional resources:

Easy Tips & Tricks:https://screencast-o-matic.com/channel/scripted-recordings

Beginner’s Guide to Screencast-O-Matic’s Free Screen Recorder: https://screencast-o-matic.com/blog/beginners-guide-free-screen-recorder/

  1. From the Screencast-O-Matic desktop application, click the Record button.
  2. Set your recording preferences, such as screen size, recording time, audio, and/or embedded webcam.
  3. OPTIONAL: To make your background transparent so you can add a background later to your video (See how to add a background):
    • Click the "wand" icon in the top right hand corner.
    • Check the box "Remove Background Color" and toggle your tolerance level.
    • Then click okay.
  4. Click the red Record button to start recording.
  5. Click Pause and then Done to save your recording.
  6. From the menu that automatically pops up, click Edit Video.
  7. Make desired edits to your recording, then click Done.
  8. From here you can go Back to Recordings (upper left) or proceed to captioning your video following the instructions below.

Note: You may use another method for creating your video, and then import your video into Screencast-O-Matic for captioning (see “Importing Video” below).

Importing Video

If you don’t use Screencast-O-Matic to record your video, you can import a video from your computer.

  1. From the Screencast-O-Matic Recordings screen, click Import (upper right).
  2. Select a video file from your computer.
  3. The selected video is imported into the Screencast-O-Matic desktop application for editing and captioning.
  4. If you did not use a background image when recording, it can be added in Screencast-O-Matic

Editing Your Video

  1. From the Screencast-O-Matic Recordings screen, select a video.
  2. Select Edit from the pop-up menu.
  3. You can trim your video (e.g., Cut) and make other changes.
  4. Save your changes by clicking Done.

Captioning Your Video

All CNS presentation videos are required to be captioned. Screencast-O-Matic’s auto-caption feature uses machine speech-to-text translation, which can have difficulty getting scientific terms correct, so you will need to carefully review your captions for accuracy. This can take time, so don’t leave this to the last minute.

Be sure your video is in its final state before captioning. Making changes to your video after you caption it could result in having to start the captioning process over.

Check out this additional resource before captioning your video: https://screencast-o-matic.com/tutorial/easily-add-captions-to-videos/

  1. From the Screencast-O-Matic Recordings screen, select a video.
  2. Click Edit
  3. Click the [+] Captions icon.
  4. Select Speech-to-Text (EN-US), then click Start.
  5. Screencast-O-Matic will start to auto-caption your video.
  6. Wait until auto-captioning is done. You can verify by scrolling to the bottom of the Captions Text sidebar.
  7. Review the captions in the Captions Text sidebar and make corrections.
  8. Click OK to save your captions.
  9. Save your changes by clicking Done.

How to Add Background Screen to Video in Screencast-O-Matic.

Before adding a background, check out this additional resource: https://screencast-o-matic.com/channel/green-screen

  1. To add background, select your video, then, click Edit
  2. Click Tools (located in the bottom left hand corner) -> Overlay -> Image
  3. Choose an image from your computer.
  4. Once it is placed on your video, resize/stretch the image to cover your Main Video.
  5. In the Image Menu, click on Layering.
  6. Where it says Cursor in the Layering box, make sure that Image is below Main Video. Click Done.
  7. You can adjust the transitions (fade between background and video) by clicking on In and Out in the Image Click Done to close out of the Image menu.
  8. To add the image throughout your video, select where you want to add it in the timeline, repeat steps 3-5 in each location.
  9. Play to preview your video.
  10. If you click done, it will take you out of the edit window.

Below you will find three OPTIONAL background images you can use when recording your talk, symposium introduction, or speaker introduction. If you want to use one of the images below, click on the image. You will be directed to a webpage where you can right click and select "Save Image As" to download it to your computer.

Saving Your Video File

To complete the video process, save your captioned video to your computer, and then upload it following the instructions below.

  1. From the Screencast-O-Matic Recordings screen, select a video.
  2. Click Save as Video File from the Options menu (lower right).
  3. Set your publishing options:
    • Type must be MP4.
    • Enter a Filename. Your video filename must follow the file naming protocol so we can identify it when you upload it.

Filename Protocol Example(s):

      • Opening_Welcome_Mangun.mp4
      • Keynote_Intro_Egner.mp4
      • Kerynote_Talk_Tomasello.mp4
      • GAM_Intro_Saxe.mp4
      • GAM_Talk_Kanswisher.mp4
      • DCC_Intro_Geng.mp4
      • DCC_Talk_Behrmann.mp4
      • YIA_Intro_Lustig.mp4
      • YIA_Talk1_Hartley.mp4
      • YIA_Talk2_Gershman.mp4
      • InvitedSymp1_Intro_Buckner.mp4
      • Symp2_Inro_Jones.mp4
      • Symp2_Talk1_Smith.mp4
      • Symp2_Talk2_Singer.mp4
      • Symp2_Talk3_Miller.mp4
      • Symp2_Talk4_Coswell.mp4

c. Click Folder and choose a folder on your computer to save your video file too.

d. Set Open Captions to English.

e. For Quality, make sure it says Normal.

4. Click Publish.

5. After the video is saved to your computer, play it to verify the quality of the captions are embedded.

6. Check the final time of your video. If it is beyond the maximum time allowed, you must re-record. See Speaker/Presenter Timing Table at the top of this page.

7. Video presentations for Symposia and Award Talks must be uploaded to the CNS Virtual Meeting 2021 Dropbox (See Instructions below)

Uploading Your Video

Video presentations for Symposia and Award Talks must be uploaded to the CNS 2021 Speaker Video Dropbox folder using the link that was emailed to you. If you cannot find your dropbox invite, please contact us kbosch@cogneurosociety.org.

  1. Click on the Dropbox link that was emailed to you.
  2. Click on CNS 2021 Speaker Videos folder
  3. Click Upload
  4. Click Upload File
  5. Find the video file you just saved from Screencast-O-Matic onto your computer and click on it.
  6. Click open and it will automatically upload.
  7. IMPORTANT: Notify Kerry Bosch at kbosch@cogneurosociety.org when your video has uploaded to dropbox.

Video presentations with captioning must be uploaded to Dropbox no later than February 18, 2021.

SETTING UP A ZOOM MEETING FOR Q&A

We ask that all Symposium Chairs set up a 30-minute Zoom call for Q&A directly following session.

New to Zoom? Follow these instructions to sign up

  1. Open web browser and go to https://zoom.us.
  2. Choose Sign Up, It’s Free in top right corner.
  3. Enter birthday for verification
  4. Enter email and press Sign Up.
  5. Follow Instructions below for setting up zoom chat/meeting below.

Already a Zoom user

  1. Go to http://zoom.us and click on Sign In.
  2. Follow Host a Meeting Instructions below.

Hosting a Meeting

  1. Open your Zoom app on your desktop and click Sign In.

2. Click Meetings -> My Personal Meeting ID -> Copy Invitation -> Provide the link to the organizers.

 

 

  1. During the session, can click My Personal Meeting ID -> Start to begin the meeting

 

  1. During the Q & A, press record to record the session. If you don’t see it the bottom of the screen click more (examples below).

 

 

  1. After session ends, locate the recording files on your computer and save to Dropbox (see Upload Video instructions above).

 

    1. Locate the recorded files and save to Dropbox. Sign in to Zoom. Click Meetings. Click Recorded.

 

  1. Select the meeting you would like to view the recording for and click Open. This will open the folder where your recording files are stored. The MP4 file is the video file.
    Note: If you only see the Open button, the meeting contains a cloud recording.

3. Save video file to Dropbox (see Upload Video instructions above).

 

TO DO LIST REMINDERS

  • Make video with captioning (you can use any video recording program you like, but it must be captioned.)
  • Check time limit and re-record if over limit. See Speaker/Presenter Timing Table at the top of this page.
  • Upload video to Dropbox.
  • Provide Zoom link for Q&A session. See immediately previous section.
  • Register for the virtual meeting: https://www.cogneurosociety.org/registration/

 

CNS2021-LogoVM-rev

MARCH 13–16 • 2021

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