Registration Policies, Cancellations & Refunds
First Author Registration Requirements
Registration is required for first authors of accepted posters, slides, and symposia. If you are the first author of an accepted abstract, your registration cannot be refunded. If the first author is unable to attend the meeting and would like to appoint a substitute speaker/presenter, contact us at firstname.lastname@example.org
for final approval. The substitute author must also register to attend the meeting.
Registration Payment Policy
Full payment of the registration fee must be made at the time of registration. Payment can be made by credit card (Visa, MasterCard, Discover, American Express), check (payable to “CNS Meeting”), or cash. Check payments delay processing and must be received no later than March 21, 2013; include a printout of your registration page with your payment and mail to: CNS Meeting, ATTN: Registration, 6715 Long Avenue, Placerville, CA 95667. Cash payments may also be made onsite at the Registration Desk; cash payments should not be sent through the mail.
Registration Cancellation and Refund
You must contact us no later than March 21, 2013, to cancel your registration and/or gala ticket for the CNS 2013 Annual Meeting & 20th Anniversary Conference. For cancellations made by March 21, 2013, your registration fee will be refunded less a $50 cancellation fee. No refunds will be given for cancellations made after March 21, 2013.
Cancellation requests must identify the registrant’s name, email address, membership level, and amount paid. Send cancellation requests to email@example.com.
Registrant substitutions of equal membership levels (from student-to-student or member-to-member/student) will be accepted only with the written permission of the original registrant and with the approval of CNS Meeting management. Substitutions will not be accepted in lieu of the First Author Requirment nor can we accommodate any substitution requests after March 21, 2013.
Substitution requests must come from the original registrant and include the original registrant’s name, membership level, and amount paid, plus the replacement attendee’s email, full name, and affiliation. Send registration substitution requests to firstname.lastname@example.org.
Registration Confirmation and Conference Badge
Confirmation of your registration is sent via email immediately upon receipt of payment address in your membership account. Please SAVE YOUR RECEIPT and print it for your reference, information and reimbursements.
As a final confirmation and conference reminder, an eBadge will be sent to all registered attendees via email one week prior to the start of the conference including any final announcements and/or instructions for the meeting. In order to receive your eBadge, please make sure you have confirmed receipt of CNS emails and newsletters. If for any reason you have removed yourself from the email list, you will not receive your eBadge for the meeting.
eBadge emails are not necessary for admission. Official identification badges will be available for pick-up onsite at the Registration Desk. Attendees must wear the official conference badge at all times and present it for admission to all CNS 2013 meeting events. To minimize the environmental costs of reprints, we require a $5 fee for printing replacement badges onsite.
20th Anniversary Meeting Package – Gala Confirmation
Attendees who purchase the full conference package including Gala tickets will receive one receipt with the total package price. Admission to the Gala is for paid attendees only; you will receive your gala admisson information when you pick up your official indentification badge at the onsite Registration Desk; meal choices cannot be changed after April 5th. Attendance at the Gala is open to the public; if you wish to purchase a ticket for your spouse, colleage or family members, please use the payment form in your membership account for additional tickets.
Email email@example.com if you have further questions about the Gala.